![]() Anything that is going to be data merged needs to be on the main page otherwise it won’t work. You can use master pages for the layouts and content you don’t want duplicated on the same page. ![]() #2 Open up your prepared InDesign file – this should include your designed master pages. If not the different sheets will be separate CSV files. If you have multiple sheets of data try and consolidate them to one. Make sure you have your headings across the top and records underneath as shown.Įxport your data to a CSV format (comma delimited file). To data merge an image we need to place the link to the image in the CSV file and provide the heading In Excel this should be typed as The ‘ provides a resolution to an Excel bug where it doesn’t recognise by itself. This could be an introduction or an image etc. In this example I am using Microsoft Excel in Windows however, these steps should be similar to Numbers in Mac OS.Īdd any data you’ll need in the data merge onto the spread sheet.įor any content you do not want duplicated on the page, add it to the master page. #1 Get all the dynamic information in a CSV file So if there are page elements you want on the pages that don’t need to be part of the merge, move them to the master page. If the other objects on your page prevent more than one record from fitting (such as a big background image), data merge will behave as if it’s producing a single record layout because the document can’t accommodate more than one record per page. ![]() Everything on the document page – even if it has no data placeholders in it – will be duplicated in the merge process.Having two or more pages restricts data merge to single-record mode. A multiple record data merge can only be produced from a single page InDesign document.IMPORTANT: Rules for multiple record data merge It is a complex technique that can create great – looking informational design when used correctly. The following chapters detail some of the main uses for Data Merge, but I am sure that after you have read this book you will be able to find additional ways to use the Data Merge within your company.In this tutorial we’ll show you how to data merge multiple records from a spread sheet (Numbers or Microsoft Excel) into a document with InDesign’s data merge feature. Over the years, my printing boss and I have had many clients ask us to create data merged files for their mailings and corporate events. I took some time, therefore, to learn the features of InDesign Data Merge and found that it was very much like the Mail Merge in Word. There was little time to experiment with a new layout in Word and setup of the Excel data when it was formatted incorrectly. Often, I only had few hours to create the custom file that consisted of more than 100 pages. Working with these graphics in Microsoft Word along with a Mail Merge did not always produce the desired results. However, there were instances where I had to lay out some of the artwork in Adobe InDesign or the client supplied only a PDF of the artwork. In the past, I had created labels for our clients using Microsoft Excel and Microsoft Word Mail Merge. ![]() Work with GREPs in conjunction with Character and Paragraph Styles to customize dataīuild a numbering sequence for ticketsCreate single and multiple data mergesWho This Book Is ForStudents, graphic designers, and corporate administrators who need to create documents for events. What You'll LearnCreate custom print media with text styles using Adobe InDesign CC 2017 By the end of this book, you'll be able to streamline your workflow and avoid using MS Word's mail merge and back-and-forth edits. With Data Merge and Styles for Adobe InDesign CC 2017 as your guide, you'll see how to save time and money by learning all the peculiarities and powerful features of Adobe InDesign data merge. In this book, we'll also take a look at how to apply paragraph and character styles to your text and how you can alter formatting using Global Regular Expressions Print (GREPs). You'll learn how to combine MS Excel to create a faster workflow and quickly turn your Adobe InDesign CC 2017 files into printer-ready files. This book shows you how to easily create, edit, and print data merged documents that match specific branding and style guidelines. Whether you're creating custom mail-outs or other mail-merge needs, familiarize yourself with this powerful InDesign panel in this in-depth, step-by-step guide. Harness the power of Adobe InDesign's data merge and style panel.
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